Introducing New Features for Smarter Building Management

In building administration, key processes such as resident registration, shared cost allocation, and asset monitoring are often managed separately across different tools and workflows. This fragmentation can lead to inefficiencies, increased manual work, and limited visibility over critical information. As expectations for transparency and operational efficiency continue to rise, the need for more unified digital solutions becomes increasingly evident. To address this, Komuniteti introduces new capabilities focused on resident onboarding on the platform via QR codes, structured management of one-time payments for repairs and investments, and a digital inventory system for building assets.

Resident Registration and Verification on the Platform via QR Code

When a property management company adopts Komuniteti as a digital solution for building administration, a key step is integrating residents and linking them to their respective units. To simplify and speed up this process, a QR Code feature has been developed, allowing administrators to generate unique codes for specific buildings or entrances and place them at designated access points.

Residents who already have an account on the platform can scan the code and request association with their unit, while new users are first guided through the registration process before submitting the same request. Each request is reviewed by an administrator, who approves or rejects it to ensure accurate linking between residents and their respective units. This approach helps maintain a clear structure of resident-unit associations and simplifies overall data management within the system.

Digital Asset Inventory for Buildings

Every building contains essential assets that require continuous monitoring and maintenance, such as elevators, security systems, technical equipment, and shared infrastructure. In many cases, information about these assets is stored across scattered documents or physical records, making it difficult to track their history over time. To address this, Komuniteti provides a dedicated digital asset inventory module that enables the centralized storage of complete data for each asset, including technical documentation, installation and warranty dates, maintenance history, current status, and other relevant technical details. This allows administrators to maintain a clearer overview of building assets and more easily plan the necessary maintenance and interventions in the future

Management of Payments for Building Repairs and Improvements

Beyond monthly management fees, buildings occasionally face unplanned expenses related to repairs, investments, and improvements to shared infrastructure. To manage these situations, Komuniteti enables the creation of dedicated invoices for non-recurring payments. Administrators can define the total amount, the cost allocation method, and the group of units responsible for contributing—whether the entire building, a specific entrance, a stairwell, or selected unit categories. Once the invoice is created, the relevant residents are automatically notified and can view their individual obligations directly on the platform. This creates a more transparent, organized, and efficient process for managing shared investments and building-related expenditures.